UN Women: Programme Assistant, Istanbul, Turkiye, N-PPSA 5

  • İstanbul
  • Kontrat
  • Tam zamanlı
  • 1 ay önce
Background:UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.UN Women Regional Office for the Europe and Central Asia (ECA) region was established in Istanbul, Turkey, at the beginning of 2014 as a part of the UN Women's new regional architecture. The ECA Regional Office covers 12 countries (Albania, Bosnia and Herzegovina, Georgia, Kazakhstan, Kyrgyzstan, Kosovo (in the context of UN Security Council Resolution 1244 (1999), Moldova, North Macedonia, Serbia, Tajikistan, Türkiye, and Ukraine). Based on UN legislative mandates and the UN Women Strategic Plan, the Regional Office for ECA provides strategic programme development, policy/ technical advisory services, and quality assurance support to field offices and regional/sub-regional programmes. It undertakes or coordinates regional research and data analysis, and advises on norms, policies, and strategies for achieving the internationally and regionally agreed goals related to gender equality and women's empowerment issues. It acts as a knowledge hub at the regional level, collecting evidence on progress and emerging issues and sharing knowledge on innovative approaches and lessons learned in implementation.Reporting to the ECARO Head of the Programme Support and Management Unit, the Programme Assistant works with and supports the members of the Programme Team including the Intergovernmental Area in the development and implementation of effective programmes consistent with UN Women’s rules and regulations. The Programme Assistant provides programme, administrative, and logistical assistance to the team for smooth programme implementation, including the EC funded programme “EU4Gender Equality Women’s Economic Empowerment and Ending Violence against Women in the Western Balkans” / IPA III/2024/459-852.Scope of Work:1. Provide administrative and logistical support to the formulation and management of programmes
  • Provide administrative support in the preparation of programme/project work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
  • Provide administrative support to the team on routine delivery and reporting of programme/project supported activities and finances;
  • Assist in planning, organizing, and executing project activities, ensuring adherence to timelines, milestones, and objectives.
  • Maintain comprehensive project documentation, including reports, proposals, presentations, and progress updates.
  • Coordinate meetings, workshops, and consultations with stakeholders, preparing agendas and documenting key outcomes.
2. Provide administrative support to the financial management of the Programme Unit
  • Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
  • Prepare non-PO vouchers for development projects;
  • Process payment for consultants, as delegated;
  • Create requisitions in Quantum system for development projects; register good receipts in Quantum system.
3. Provide administrative support to the Programme Unit
  • Undertake all logistical, administrative and financial arrangements for the organization of meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims as needed.
  • Draft minutes in meetings, as delegated;
  • Assemble briefing materials and prepare powerpoint and other presentations, in collaboration with the Programme team; and
  • Organize and coordinate filing of documents; maintain mailing lists.
4. Stakeholder Engagement and Communication
  • Act as a liaison between the project team, and stakeholders to facilitate seamless communication and alignment.
  • Collaborate with internal and external partners to ensure project activities align with organizational goals.
  • Prepare detailed reports, presentations, and summaries to communicate project progress and achievements.
  • Document meeting outcomes, decisions, and action items for effective follow-up and alignment with project goals.
5. Research and Analysis
  • Supports research to inform activities of the team.
  • Analyze trends and provide insights to optimize strategies and implementation techniques.
6. Facilitation of knowledge building and knowledge sharing
  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.Competencies :Core Values:
  • Integrity;
  • Professionalism;
  • Respect for Diversity.
Core Competencies:
  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.
Please visit this link for more information on UN Women's Values and Competencies Framework:Functional Competencies:
  • Analyzing;
  • Learning & Researching;
  • Planning and organizing;
  • Following Instructions and Procedures.
Minimum Qualifications:Education and Certification:
  • Completion of secondary education is required.
  • Bachelor's degree in business or public administration is desirable.
Experience:
  • At least 5 years of progressively responsible experience in administrative or programme management/support is required.
  • At least 2 years of progressively responsible experience in administrative or programme management/support is required if the candidate has bachelor's degree.
  • Experience in working in a computer environment using multiple office software packages is required.
  • Experience in the use of ERP systems, preferably Oracle Cloud, is desirable.
  • Experience in civil society organizations and understanding of civil society landscape is an asset.
  • Proved knowledge of gender equality, women's empowerment and sustainable development is an asset.
  • Previous experience in the United National is an asset.
  • Experience in supporting teams in complex environments is an asset.
Languages:
  • Fluency in English is required.
  • Fluency in Turkish is required.
  • Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).
Statements :In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.Diversity and inclusion:At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women's policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.To help us track our recruitment effort, please indicate in your cover/motivation letter where (vacanciesinturkey.com) you saw this job posting.

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